Quotes
Invoicing
Collections
Recruiter
Order intake
Bookkeeping
Scheduling
Caregiver matching
Crew dispatch
Daily summaryKeep supply costs in check
Elena catches when a vendor quietly raises the price of chemicals or paper goods.
Elena · AI accounts payable agentEvery bill checked, before you pay it.
Elena, your AI accounts payable agent, reads every bill, checks it against what you ordered, and lines up payments.
- Bills read from email and paper, no typing
- Each bill checked against the purchase order
- Payments lined up by due date for your OK
Bill from Northside Supplybilling@northsidesupply.exampleMatched
Bill
Northside Supply
A-5521
Due Oct 30
Cleaning chemicals × 12 casesPO 1187 · $38 a case$456.00
Floor pads × 40PO 1187 · $6.50 each$260.00
Bill total$716.00
Matches PO 1187 · scheduled to pay Oct 29
LiveElenaAccounts payableSample data
How Elena works
Bill arrives by email, handled.
However the work comes in, Elena turns it into a finished task in the software you already use.
- 1Reads bills from email and paper
- 2Matches each bill to its purchase order
- 3Lines up payments by due date
Live view
Everything Elena does, in one place.
Every item and where it stands, in one list that stays in sync with the software you already use.
Bills5BillAmountStatus
- Northside SupplyA-55212 lines · email · Elena · just nowMatched
- Metro UniformsA-5520Price differs from the PO · 1h agoFlagged
- City Waste ServicesA-5519Monthly · 3h agoScheduled
- Ace Equipment RentalA-5518No PO found · yesterdayNeeds a look
- Bright Office SupplyA-55171 line · yesterdayPaid
Sample data
Examples
Ways teams use Elena
Match subcontractor bills to the job
Each bill is checked against the contract and coded to the right job before anyone pays it.
Never pay the same bill twice
Duplicate and short-shipped bills are set aside for a person to check.
Built for your systems
Runs on the software you already have.
Elena works on top of your current tools, no rip-and-replace. Here are a few Elena can work in. We connect to most software with an official connection, plus email and spreadsheets.
QuickBooks
Product names and logos belong to their owners.
You stay in control
You approve every payment.
- You choose how much Elena does alone, from drafts only to fully automatic.
- Anything unusual goes to a person on your team.
- We host, monitor, and keep improving Elena for one monthly fee.
Your data stays yours.
- SOC 2 Type II audited hosting
- US hosting Virginia
- Encrypted in transit and at rest
- No AI training on your data, ever
The agent workforce
Elena works best with a team.
See Elena on your own work.
One discovery call. We look at the software you use and the work your team does by hand, then show you what Elena would take off their plate.